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Federal Income Tax Withholding

  • Do you need to change your Federal Income Tax Withholding?
  • IRS changed the format of the W-4 Form, effective 1/01/2020. (See this memo.)
  • Need assistance, go to IRS Tax Withholding Estimator for Employees
  • Submit a W-4 change online via Employee Self Service (ESS).  When logged in, select Pay/Tax Information, select W-4, select Edit FEDERAL.  The screen will be pre-populated with your current values.  Update with your new values.  
  • To ensure timely processing, submit at least five business days prior to your next Pay Date.
  • Want to know how this change will impact your next monthly pay, select Paycheck Simulator, and update the values on the Federal Tax row.   Do not enter a value in the Exemptions field.
  • Form W-4 FAQs

Employee Self Service (ESS) – click this link to access ESS

  • Employee access to Pay/Tax Information to view/print:  YTD information (Pay Advices), W-2 Tax Statements, 1095s Health Insurance Offer/Coverage Tax Statements, W-4 Form, Paycheck Simulator, and Direct Deposit.  See below for more information.

User Name – first letter of your first name, plus last name, all together

Password – FOR THE FIRST TIME – last four digits of your Social Security Number.  After this, it will ask you to select a new password (keep in mind that your new password must meet the requirements listed on the screen).  This will be your new password each time you log in after this initial time.  If you forget your User Name or Password, use the available help feature.  If you exceed the number of attempts, or lock yourself out, contact DSC Technology, extension 2660.

 

Direct Deposit Notification Email – Password – last four digits of your Social Security Number

 

Forms / Important Information

(Information may change/online is most recent version)

 

 

 

 

Frontline – Time & Attendance User Guides

 

Payroll Contacts

  • Casey Tuttle, Payroll Specialist – 806-677-2592
    • Biweekly payroll
      • Auxiliary (hourly-paid) employees (Food Service, Transportation, Canyon Kids, Maintenance, Environmental Services, Warehouse, Hourly Athletic, Hourly Fine Arts, Technology Summer-Hourly)
      • Contract coaches
      • Extra pay items for the above employees (Athletic Events, Region 16 Trainings)
    • Verifications of Employment for all CISD employees
       
  • Judith Polansky, Payroll Specialist – 806-677-2634
    • Monthly payroll
      • Paraprofessionals
      • Professionals
      • Hourly Tutors
      • Substitute Teachers
      • Extra pay items for above employees (Canyon Kids tutors, Homebound tutor, Athletic Events, Coach Field Trip, Region 16 Training, Dual Credit Offerings-CHS/RHS/WPHS for AC, Nurses, Summer Athletic Camps, Summer School)
         
  • Shelby Wallis, Payroll Specialist – 806-677-2530
    • Frontline – Time & Attendance support for campus approvers. Permissions for Monthly employees working extra duty.
    • Biweekly payroll backup
       
  • Mary E Neill (CPP), Payroll Specialist – 806-677-2653
    • Frontline – Time & Attendance support for campus approvers. Permissions for Monthly employees working extra duty.
    • Frontline – Time & Attendance timesheet approval for Extra Duty work. 
    • TRS Monthly Reports (active/inactive employees)
    • TRS-7 (Notice of Final Deposit before Retirement and School Official Certification of Salaries)
    • TRS-22S (Verification of Substitute Service and Salary Form)
    • W-2 Tax Statements – balance/prepare
    • 1090-C (ACA) Health Insurance Offer/Coverage Tax Statements – prepare


Other Contacts

  • Chantal Harris, Accounting Clerk – 806-677-2591
    • Frontline – Time & Attendance support for timesheet edits for paraprofessionals (non-exempt employees) only – such as clock in/out punch edits or employee absences.
  • Lexi Palacios, HR Clerk – 806-677-2620
    • Frontline – Time & Attendance support for substitute teachers – such as clock in/out punch edits.
    • Frontline – Absence Management and Time & Attendance support for all monthly-paid employees – permissions for New/Rehires, transfers – such as campus/department assigned to employee, permissions for New/Rehire to clock in/out.

 

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